This screen allows you to control the users of the payroll system and restrict the functions that can be performed by each person.

Note: Employees do not have to be setup as users to view and change their general information and/or to print their pay information (maximum of 5 years of information). Individual employee's can access their own pay information by using their full name (Given Name and Surname) as their User ID. Their password will initially be set to their SIN number (if no SIN number is available for an employee the password will be set to the employee's last name). An employee can change their password within the Employee Setup screen (this is recommended for security purposes). A user with appropriate rights to modify employee information can reset this password at anytime.

Users - This list displays the unique IDs for the users that are entered into this payroll. When an ID is selected, the corresponding user's information is displayed in the fields to the right of the list.

Users can be added to this list by selecting the Insert button. See the New User help topic for more information.

User Information

This area displays previously entered information and allows you to add, change or delete information about a user.

User ID - This field displays the unique ID of the currently selected user. You can change this ID by making the desired modification, then choosing the Save button.

User Name - Enter the name of the user (e.g. Fred Smith). This field differs from the User ID field in that you may have multiple users that share the same name. It also appears in various or other locations that require the use of a proper name.

Password - Enter the password for the user. For discretionary purposes, the password will not be displayed in the field. Instead, an asterisk (*) will be displayed for each character entered.

Confirm Password - Re-enter the password for the user. This verification helps to ensure that the correct password was entered in the Password field (since the characters cannot be seen as they are typed).

Status

Enabled - Select this radio button if the user is to be included in the payroll.

Disabled - Select this radio button if the user is not to be included in the payroll.

Managed Group - Choose a group that this user will be allowed to view or modify. The "All" and "null" groups are defined by the system. See the Groups Help topic for more information on setting up groups.

Privileges

Available Privileges - This list displays the available privileges that can be assigned to the current user. Privileges allow you to control what actions the user will be able to perform with the current payroll. The combined entries in the Available and Assigned lists make up all the pre-defined privileges. You can assign a privilege by selecting it in this list then clicking the Assign button (>). This action will move the privilege to the Assigned list.

Assigned Privileges - This list displays the privileges that are assigned to the current user. Privileges can be removed from this list by selecting it, then clicking the Remove button (<). This action will move the privilege back to the Available list.

Note: If there is a special type of privilege that you would find useful in eNETPayroll, please e-mail your suggestion to CPS.

New - Opens the New User dialog box so you can add a new user.

Save - Saves the changes you have made on this page. Note: If you do not save your changes, they will be discarded when you leave this page.

Delete - Deletes the selected user.

Cancel - This button discards any changes you have made and restores the page to the last saved state.

Help - This button displays this help page.