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Calculation

The Calculation screen allows you to enter pertinent data in order to generate payroll reports. The screen also contains useful information regarding the last pay run.

Start Date - Enter the start date of this pay period.

End Date - Enter the end date of this pay period.

Pay Type - You may choose one of the four pay types listed: "Normal" pays all employees that are active; "Additional" pays selective employees with tax and CPP/QPP being calculated in addition to the last normal pay; "Extra" pays selective employees and creates an extra pay period; "Reversal" reverses a previous pay for selective employees.

Pay Date - Enter the date that this pay will be distributed (i.e. pay day).

Status - Informs you whether you are calculating a "new" pay or a previously "calculated" pay run.

This Year's Last Pay - Check this box if this is the last pay run of the year. This will sum up all data in preparation for generation of T4's.

Description - Enter a brief description of the current payroll.

Message - Use this field to enter a global memo you wish to convey to all employees on this pay run (e.g. Seasons Greetings, Monday is a Statutory holiday, etc.). The text will appear on each employee's pay stub.

Last Pay Information
This section displays start/end dates and a description of the last pay run in the system.

Start Date - Displays the start date for the previously closed pay period.

End Date - Displays the end date for the previously closed pay period.

Description - Displays the description of the previously closed pay period.


Calculate - Select this button to start the payroll calculation process using the settings in this screen.

Close Pay - Select this button to close the current pay run.

Help - Opens this help page.

Unclose - Open the previous pay sequence. This is intended to be used to fix errors on a recently closed pay before further processing. It should not be considered a restore to a point in time. This will delete the current pay sequence and will require the previous pay to be recalculated and verified before closing again. Hours, rates and amounts will be restored except for earnings that are tied to an accumulator (payout earnings). This does not undo or restore any other changes. For example if an employee was added after the pay sequence the employee should be set to 'on leave' so they do not get processed in the previous pay. Any other information that was changed will need to be reset manually if needed.